Privacy Policy for PURPOSEFUL ACTIVE LIVING

Charity Number: 1208566

Effective Date: 1st August 2024

1. Introduction

PURPOSEFUL ACTIVE LIVING ("we," "our," "us") is committed to protecting and respecting your privacy. This policy outlines how we collect, use, and protect personal data in compliance with the General Data Protection Regulation (GDPR) and other applicable laws.

2. Information We Collect

We may collect and process the following data about you:

  • Personal Identification Information: Name, email address, postal address, phone number, and date of birth.

  • Donation Information: Details of donations you make to us, including payment information.

  • Event Participation Information: Information related to your participation in our events, such as attendance records, dietary preferences, and accessibility requirements.

  • Volunteer Information: Details provided by volunteers, including references and background checks.

  • Communication Records: Correspondence, feedback, and other communications you have with us.

3. How We Use Your Information

We use your personal data for the following purposes:

  • To Manage Donations: Process your donations, issue receipts, and keep you informed about how your contributions are used.

  • To Communicate with You: Send newsletters, updates, fundraising appeals, and other communications related to our mission.

  • To Administer Events: Manage registrations, logistics, and follow-up communications for events and activities.

  • To Manage Volunteers: Process volunteer applications, manage assignments, and ensure the safety and well-being of participants.

  • To Comply with Legal Obligations: Fulfill our legal responsibilities, including record-keeping, reporting, and responding to legal requests.

4. Legal Basis for Processing

We process your personal data on the following legal bases:

  • Consent: Where you have provided explicit consent for us to use your data (e.g., signing up for our newsletter).

  • Contract: Where processing is necessary for the performance of a contract (e.g., processing donations).

  • Legal Obligation: Where processing is required by law (e.g., maintaining financial records).

  • Legitimate Interest: Where processing is necessary for our legitimate interests, provided these do not override your rights (e.g., communicating with donors).

5. Data Sharing

We do not sell or share your personal data with third parties for marketing purposes. We may share your data with:

  • Service Providers: Third parties who provide services on our behalf (e.g., payment processors, event management services) under strict confidentiality agreements.

  • Legal Authorities: When required by law or to protect the rights, property, or safety of our charity, staff, or others.

6. Data Security

We take appropriate measures to protect your personal data from unauthorized access, alteration, disclosure, or destruction. These measures include encryption, access controls, and regular security reviews.

7. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, or as required by law. Once your data is no longer needed, we will securely delete or anonymize it.

8. Your Rights

You have the following rights regarding your personal data:

  • Access: Request a copy of the personal data we hold about you.

  • Rectification: Request corrections to any inaccurate or incomplete data.

  • Erasure: Request the deletion of your data where it is no longer necessary.

  • Restriction: Request the restriction of processing under certain conditions.

  • Objection: Object to the processing of your data for direct marketing or on grounds relating to your particular situation.

  • Portability: Request to receive your data in a structured, commonly used format and have it transferred to another data controller.

To exercise these rights, please contact us at info@palcharity.org.uk.

9. Changes to This Policy

We may update this policy from time to time. Any changes will be posted on this page, and where appropriate, notified to you by email. Please check back regularly to stay informed about our privacy practices.

10. Contact Us

If you have any questions about this privacy policy or how we handle your personal data, please contact us at:

PURPOSEFUL ACTIVE LIVING
Email: info@palcharity.org.uk
Postal Address: 21 FAIROAK DRIVE BROMSGROVE B60 3PN